Student & Postdoc Advisory Committee (SPAC)

CS-Can Student Travel Awards

The CS-Can | Info-Can Student Travel Awards are designed to support students attending an event that is complementary to, but not a part of, their normal academic requirements for their degree. Preference will be given to students who are presenting at CS-Can-related events, and events based in Canada.

Students who wish to apply, may do so by filling out this form.

What Can Be Funded

A successful applicant to the CS-Can Student Travel Award must be pursuing an activity complimentary to, but not a part of, their normal activities as a student. The travel award funding may be used to cover the costs of travel, accommodation or event registration.

Examples of acceptable funding applications include:
1. An undergraduate student travelling to attend the Canadian Undergraduate Computer Science Conference to present their honours thesis or USRA research work,
2. a PhD Student hosting a workshop about how to survive impostor syndrome in the competitive CS graduate school scene in Canada at the CS-Can Student Symposium, or,
3. a Masters student attending Can-CWiC.

What Cannot be Funded

A PhD or Masters student who is attending a conference to present their research work at a conference is not eligible for funding, because this is a normal part of their program for which funding is typically available.

Eligibility

A successful applicant must be pursuing an undergraduate or graduate degree in a computing field at a Canadian University. Successful applicants do not need to be Canadian Citizens or Permanent Residents. Preference may be given to a student who is travelling to a Canadian event, but international events may also be considered for partial support. A successful applicant must not receive funding for the portion of their costs covered by the CS-Can Student Travel Award from any other funding source. Proof of expenses may be required before the award amount is issued.

Award Application Periods

Each year, there are 6 award application periods. Students applying for an award should ensure that the event to which they are travelling takes place after the decision notification date, otherwise they may be deemed ineligible for the award. In some exceptional circumstances, SPAC and CS-Can may expedite the review process to grant some travel awards before the decision notification date.

PeriodAccepting ApplicationsDecision Notification
1January 1st – February 28th April 1st
2March 1st – April 30th June 1st
3May 1st – June 30th August 1st
4July 1st – August 31st October 1st
5September 1st – October 31st December 1st
6November 1st – December 31st February 1st (following year)

Award Amounts

CS-Can Student Travel Awards will normally be awarded for amounts between $500-$1000 CAD, but smaller requests will also be considered. The number and amount of awards given each year will be subject to available funding and subject to the number of applications. CS-Can and SPAC reserve the right to administer no awards in a given year if no applications are deemed worthy. Smaller funding requests are more likely to be approved. CS-Can and SPAC reserves the right to offer CS-Can Student Travel Awards whose value is less than the requested funding amount.

Administering the Awards

SPAC will notify successful applicants of their award offer, which may be a reduced amount than requested by the applicant. The applicant may then either accept or decline the awards. Prior to administers the awards, SPAC and CS-Can may require acceptable proof of purchase for travel tickets, registration or accommodation, and may require the successful applicant to fill a waiver certifying that they have not received funding for the same expenses from any other sources. The applicant’s supervisor may need to sign this form. CS-Can will then issue the amount of the award to the applicant via direct deposit.

Additional Information

For more information about the awards, please see our travel award policies, or contact spac@forum.cscan-infocan.ca.

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