Due to the ongoing COVID-19 situation, all in-person events have been suspended until further notice.

Event funding applications are still open and intended to support virtual events.

Travel award applications are also still open and can be used to cover the registration costs of virtual conferences.

We are a committee of 9-12 elected students and postdocs attending Canadian universities who are working with CS-Can | Info-Can to advance Canadian computing research, education and innovation. Specifically, our mission is to foster and represent the community of Canadian Computer Science post-secondary students and postdoctoral fellows.

  • Yasha Pushak, PhD Student (University of British Columbia), Chair
  • Parastoo Baghaei, MSc Student (University of Waterloo), Secretary
  • Audrey Durand, Postdoctoral Fellow (McGill University), Postdoctoral Fellow Representative
  • Kalvin Eng, MSc Student (University of Alberta), Member at Large
  • Mohammad Raahemi, MSc Student (University of Ottawa), Graduate Student Representative
  • Yanan Sun, PhD Student (University of British Columbia), Women’s Representative
  • Joice Tang , Undergraduate Student ( University of British Columbia) , CUCSC 2020 Chair
  • Anne Guo, Undergraduate Student ( University of British Columbia ), CUCSC 2020 Chair

The student and postdoc advisory committee (SPAC) of CS-Can | Info-Can has several recent vacancies on its committee. The 2020 Student and postdoc advisory committee (SPAC) election will take place later this year to appoint new members to fill these positions.

Committee Membership

SPAC is comprised of 8-11 members, constituted as follows:

  • A Student Chair,
  • A Secretary,
  • An Undergraduate Representative,
  • A Graduate Representative,
  • A Postdoctoral-Fellow Representative,
  • A Women’s Representative,
  • An Indigenous Representative,
  • The CUCSC President (non-voting, ex officio),
  • Up to three Members at Large.

For more information about SPAC’s membership, the duties of each member, and SPAC’s business, please see SPAC’s terms of reference.

Eligible Nominees

Any student (undergraduate or graduate) or postdoctoral fellow may be appointed to SPAC. Appointments are usually made for 2 year terms. Students and postdoctoral fellows must be enrolled in their program at the time of the election and shall be eligible to serve on the committee for up to twelve months after leaving their degree or program SPAC members are appointed with staggered terms, so not all positions will be available in any given year.

All students and postdocs appointed to SPAC will be expected to meet at least once monthly to conduct the business of SPAC, and to contribute to SPAC’s activities, as needed.

Election and Nomination Procedure

The nomination period for SPAC is currently closed, and will be opened later this year.

Following the nomination period, all nominated candidates will be contacted to confirm whether or not they accept their nomination, and to submit additional information (e.g., name, picture, bio, platform). The SPAC Election will follow. All students and postdoctoral fellows currently pursuing a computing-related degree and a university in Canada will be eligible to vote. More information about how and when to vote will be made available following the nomination period.

If you like to host CUCSC/CCÉI 2020 in your university make sure to fill the Bid Submission form!

The SPAC held its first successful annual student symposium in Montreal 2019.

Our 2020 student symposium is still in the planning stages, and will coincide with the CS-Can | Info-Can Annual Meeting.

The CS-Can | Info-Can Student Travel Awards are designed to support students attending an event that is complementary to, but not a part of, their normal academic requirements for their degree. Preference will be given to students who are presenting at CS-Can-related events, and events based in Canada.

Students who wish to apply, may do so by filling out this form.

What Can Be Funded

A successful applicant to the CS-Can Student Travel Award must be pursuing an activity complimentary to, but not a part of, their normal activities as a student. The travel award funding may be used to cover the costs of travel, accommodation or event registration.

Examples of acceptable funding applications include:

  1. An undergraduate student travelling to attend the Canadian Undergraduate Computer Science Conference to present their honours thesis or USRA research work
  2. A PhD Student hosting a workshop about how to survive impostor syndrome in the competitive CS graduate school scene in Canada at the CS-Can Student Symposium
  3. A Masters student attending Can-CWiC.

What Cannot be Funded

A PhD or Masters student who is attending a conference to present their research work at a conference is not eligible for funding, because this is a normal part of their program for which funding is typically available.

Eligibility

A successful applicant must be pursuing an undergraduate or graduate degree in a computing field at a Canadian University. Successful applicants do not need to be Canadian Citizens or Permanent Residents. Preference may be given to a student who is travelling to a Canadian event, but international events may also be considered for partial support. A successful applicant must not receive funding for the portion of their costs covered by the CS-Can Student Travel Award from any other funding source. Proof of expenses may be required before the award amount is issued.

Award Application Periods

Each year, there are 6 award application periods. Students applying for an award should ensure that the event to which they are travelling takes place after the decision notification date, otherwise they may be deemed ineligible for the award. In some exceptional circumstances, SPAC and CS-Can may expedite the review process to grant some travel awards before the decision notification date.

Period Accepting Applications Decision Notification
1 January 1st – February 28th April 1st
2 March 1st – April 30th June 1st
3 May 1st – June 30th August 1st
4 July 1st – August 31st October 1st
5 September 1st – October 31st December 1st
6 November 1st – December 31st February 1st (following year)

Award Amounts

CS-Can Student Travel Awards will normally be awarded for amounts between $500-$1000 CAD, but smaller requests will also be considered. The number and amount of awards given each year will be subject to available funding and subject to the number of applications. CS-Can and SPAC reserve the right to administer no awards in a given year if no applications are deemed worthy. Smaller funding requests are more likely to be approved. CS-Can and SPAC reserves the right to offer CS-Can Student Travel Awards whose value is less than the requested funding amount.

Administering the Awards

SPAC will notify successful applicants of their award offer, which may be a reduced amount than requested by the applicant. The applicant may then either accept or decline the awards. Prior to administers the awards, SPAC and CS-Can may require acceptable proof of purchase for travel tickets, registration or accommodation, and may require the successful applicant to fill a waiver certifying that they have not received funding for the same expenses from any other sources. The applicant’s supervisor may need to sign this form. CS-Can will then issue the amount of the award to the applicant via direct deposit.

Additional Information

For more information about the awards, please see our travel award policies, or contact spac@forum.cscan-infocan.ca.

The CS-Can | Info-Can Student-Run Event Funds are designed to support students to initiate projects and host events that are complementary to, but not a part of, their normal academic requirements for their degree. Preference will be given to projects and events based in Canada that are new and can reach a broad student community.

Students who wish to apply, may do so by filling out this form.

What Can Be Funded

A successful applicant to the CS-Can Student-Run Event Funds must submit a proposal that meet the following criteria:
1. Must not be part of the program curriculum,
2. Must be run by students and have a clear goal,
3. Must be directly related to CS and/or related field.

Examples of acceptable funding applications include:
1. A USRA research work showcase in a Canadian University,
2. A panel discussion on technology disruptions, social issues, and public policies,
3. A workshop series featuring women entrepreneurs in CS.

Eligibility

A successful applicant must be either a student pursuing an undergraduate or graduate degree in a computing field at a Canadian University, or a registered undergraduate or graduate student club promoting computing research and education at a Canadian University. Successful individual student applicants do not need to be Canadian Citizens or Permanent Residents. Preference may be given to projects and events happening in Canada, but international projects and events may also be considered for partial support. A successful applicant must not receive funding for the portion of their costs covered by the CS-Can Student-Run Event Funds from any other funding source. CS-Can and SPAC will approve at most one application per student/group per academic year.

Fund Application Periods

Each year, there are 3 fund application periods. Applicants applying for a fund should ensure that the event which they are running takes place after the decision notification date and within the running events period, otherwise they may be deemed ineligible for the fund. In some exceptional circumstances, SPAC and CS-Can may expedite the review process to grant a fund before the decision notification date.

Period Accepting Applications Decision Notification Running Events
1 August 1st – November 30th December 21st January 1st – April 30th
2 December 1st – March 30th April 21st May 1st – August 31st
3 April 1st – July 31st August 21st September 1st – December 31st

Fund Amounts

CS-Can Student-Run Event Funds will normally be allotted for amounts between $200-$1500 CAD, but smaller requests will also be considered. The number and amount of awards given each year will be subject to the available funding and subject to the number of applications. CS-Can and SPAC reserve the right to administer no funds in a given year if no applications are deemed worthy. Smaller funding requests are more likely to be approved. CS-Can and SPAC reserve the right to allocate CS-Can Student-Run Event Funds which value is less than the requested funding amount.

Administering the Funds

SPAC will notify successful applicants of their fund offer, which may be a reduced amount than requested by the applicant. Applicants will be required to respond to SPAC accepting or declining the offer within 10 business days after notification. Failure to respond will result in forfeit of funding. Upon acceptance of the offer, applicants agree on the terms that they must submit a post-event report/survey within one month of event conclusion to CS-Can and SPAC, and that they agree to assign to CS-Can and SPAC the right to use the post-event report/survey in a news article/media release. CS-Can and SPAC may require a documentation of the actual funds used and original itemized receipts included in the expenses documentation, and may require the successful applicants to fill a waiver certifying that they have not received funding for the same expenses from any other sources. CS-Can assumes the responsibility of issuing the fund to the applicant via direct deposit.

Additional Information

For more information about the funds, please see our student-run event funding policies, or contact spac@forum.cscan-infocan.ca.

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